Workplace services lead



Workplace services lead

RingCentral, Inc. (NYSE: RNG) is a leading provider of global enterprise cloud communications, collaboration, and contact center solutions. More flexible and cost-effective than legacy on-premises systems, the RingCentral platform empowers employees to Work as OneTM from any location, on any device, and via any mode to better serve customers, improving business efficiency and customer satisfaction. The company provides unified voice, video meetings, team messaging, digital customer engagement, and integrated contact center solutions for enterprises globally. RingCentral’s open platform integrates with leading business apps and enables customers to easily customize business workflows. RingCentral is headquartered in Belmont, California, and has offices around the world.

Now we are looking for a workplace services lead in Valencia, Spain.

The workplace services lead is a dynamic and pivotal role responsible for overseeing the efficient and smooth operation of our office environment in Valencia (Musica). This position demands a proactive approach to managing internal and external events, ensuring optimal use of space, and maintaining safety and security standards.

Key responsibilities

1.Overseeing Internal and External Events:

• Coordinate and oversee all office events in coordination with HR team, ensuring they run smoothly and meet company standards;
• Collaborate with internal teams and external vendors to plan and execute events effectively. 

2. Onsite Space Planning:
• Assess and optimize the use of office space to ensure a comfortable and productive work environment;
• Implement space planning strategies that accommodate growth and changing organizational needs.

3. Visitor Policy Enforcement:
• Ensure all visitors comply with the company’s visitor policy for safety and security;
• Manage visitor registration and provide necessary assistance during their stay.

4. Creation of Access Badges:
• Oversee the creation and distribution of access badges for employees and authorized visitors;
• Partnering with RingCentral’s Global Safety and Security team to ensure a secure access control system is in place and functioning properly.

5. Local Vendor Management:
• Build and maintain relationships with local vendors for office supplies, maintenance, and other services;
• In partnership with Ring Central’s Global Workplace team, and procurement to negotiate contracts and manage vendor performance to ensure quality and cost-effectiveness.

6. Communication with Building Management:
• Serve as the primary contact for building management regarding maintenance, repairs, and other facility-related matters;
• Address and resolve any building-related issues promptly.

7. Emergency Response Team Leadership:
• Partnering with RingCentral’s Global Safety and Security team to lead the local emergency response team;
• Develop and implement emergency procedures and ensure staff are prepared for various scenarios.

8. General Facilities Management:
• Oversee daily operations of the office, including maintenance, cleanliness, and resource allocation;
• Ensure compliance with health and safety regulations.

What we are looking for

• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail;

• Decision making in difficult situations;

• High level of written and verbal communication skills in English, Spanish and Russian;

• Proactive approaches to problem-solving with strong decision-making capability;

• Fondness of working with people;

• Highly resourceful team-player, with the ability to also be extremely effective independently;

• Forward looking thinker, who actively seeks opportunities and proposes solutions;

• Experience in the client area will be a plus.

What we offer

• Well-coordinated professional team;

• Life assurance and private medical insurance;

• Competitive salary;

• Great opportunities for self-realization, professional and career growth;

• Corporate training programs, free language courses;

• Excellent work environment and good collaboration;

• Opportunity to be a part of the international company.

Apply for job


Contact us

Write to us at or send a message to our recruiters